Staff Reports

Governing Board Meeting – May 13, 2020

Item A Election of Officers for MERA Governing Board (President and Vice President)
Item B-1 Minutes from April 22, 2020 Governing Board Regular Meeting
Item B-2 Report No 95 on Strategic Plan Implementation
Item B-3 Proposed Agreement for FY19-20 Audit Services – Maher Accountancy

B-3a Audit Engagement Letter – Maher Accountancy –
April 30, 2020
Item B-4 Confirmation of Regular Governing and Executive Board Meeting Dates: FY20-21
Item B-5 Proposed Resolution Confirming Biennial Review of the MERA Conflict of Interest Code

B-5a Resolution Confirming Biennial Review of the MERA
Conflict of Interest Code (5 pages) including: Exhibit A
Appendix to Conflict of Interest Code
Item C-1 Report No 69 on Next Gen System Project

C-1a Low-Income Senior Exemption Media Advisory for 04/27/2020
Item C-2 Status Report on Transition of Next Gen System Project Implementation to MERA
Item C-3 Update on AECOM Technology Solutions – Next Gen Project
Third Party Customer Design Review Services
Item C-4 Proposed FY20-21 Emergency Communications System Maintenance Agreement Between MERA and the County of Marin

C-4a Proposed FY20-21 Emergency Communications System Maintenance Agreement Between MERA and the County of Marin
Item C-5 Proposed FY20-21 Technical Services Agreement Between MERA and the County of Marin

C-5a Proposed FY20-21 Technical Services Agreement between MERA and the County of Marin
Item C-6 Proposed FY20-21 Communication System Services Agreement Between MERA and the County of Marin

C-6a Proposed FY20-21 Communication System Services Agreement Between MERA and the County of Marin
Item C-8 Proposed Assignment and Assumption Agreement Between MERA and the County of Marin for Federal Engineering (FE) Next Gen Project Professional Services

C-8a Proposed Assignment and Assumption Agreement Between MERA and the County of Marin for Federal Engineering Next Gen Project Professional Services
C-8b Exhibit A — Professional Services Contract
Dated January 3, 2017
C-8c Exhibit B — First Amendment Dated July 23, 2019
C-8d Exhibit B — Second Amendment Dated January 28, 2020
Item D-1 Proposed FY20-21 MERA Operating Budget and Zero-Rate Fee Schedule for Non-Member System Users

D-1a Proposed MERA FY20-21 Operating Budget
with Exhibits 1 & 2
D-1b FY20-21 Member Agency Contributions – Fund 70030 – Operating
Item D-2 Proposed FY20-21 MERA New Project Financing 2007 Bank Note and
2010 Refunding Revenue Bonds Debt Service Budgets

D-2a FY20-21 Member Agency Contributions – Fund 70032 – New Project Note
D-2b MERA 2010 Bonds Service Payment Calculation – Fund 70035 – US Bank
Item D-3 Proposed Resolution Adopting the FY20-21 Operating, New Project Financing 2007 Bank Note and 2010 Refunding Revenue Bonds Debt Service Budgets
Item E-1 California Highway Patrol (CHP) Request for Access to MERA Radio Channels
Item E-2 Proposed Sonoma–Bay Hill Microwave Link Relinquishment
Item E-3 Proposed HVAC Projects – Civic Center and Mill Valley City Hall
Item E-4 MERA System Operations Update – April